The Finnish Customs has informed that companies must report the country of origin and the VAT number of the trading partner in the Intrastat dispatches declaration starting from the reporting period 01/2022.
The Customs has published the detailed instructions of these new fields on their website. The country of origin will be reported by using two-letter country codes according to GEONOM 2020. In the field of the VAT number of the trading partner will be reported the VAT number of the company to which the goods are sold or the company which received the goods in another EU Member State. In case the trading partner does not have a VAT number or in cases of triangulation sales, the code QV999999999999 will be used in the declaration.
These two fields can be reported voluntarily until the end of 2021, but reporting is mandatory from the beginning of the next year. Now it is a good time to make the needed updates to the, so the Intrastat-reporting materials will be up to date in the beginning of the year 2022.
You should take these changes into account in ERP configurations and related processes. We recommend to focus specifically on following aspects:
Identify needed changes to ERP configuration well in advance and plan their implementation in the production environment
Review internal guidelines and training materials. It is important to ensure sufficient onboarding both for finance and ERP specialists.
Review standard operating procedures on customer master data creation and maintenance in ERP and identify potential gaps in VAT number validation process. This will help you to ensure that Intrastat dispatches declarations contain correct VAT numbers.
We are happy to help with the VAT compliance process, Intrastat reporting and needed ERP configurations.
Vero- ja lakiteknologia, PwC Finland
Tel: +358 (0)20 787 7792